AGENCY: Executive Assistant and Civics Coordinator (4457)

Job No: COH23673
Location: Hobart

Applications are sought from agencies under the terms and conditions of the Local Buy LB334 Recruitment: Temporary and Labour Hire Services Contract with the City of Hobart.

Please do not advertise this role externally using City of Hobart branding or information.

 
THIS JOB CLOSES ON 11.59 pm Thursday 16 October 2025.
 
Key Contacts
 
Temporary Role Information

We are urgently seeking an experienced and dynamic high-level Administrative professional with a passion for civic engagement.

In this role, the candidate will provide top-tier administrative support to the Lord Mayor, while also coordinating various civic events and initiatives.

Role accountabilities include:

  • Coordinate Lord Mayor's complex schedule, including arranging meetings, briefings, site visits, accepting invitations, and scheduling Council engagements.
  • Prepare simple correspondence, agendas, meeting notes, PowerPoint presentations, and other documents.
  • Follow protocols when they represent the Lord Mayor.
  • Oversee events like the ANZAC Day ceremony, and various receptions and functions.
  • Handle all travel logistics for the Lord Mayor
Learn more about the role in the position description: Executive Assistant & Civics Coordinator PD
 
Pay & Conditions
  • Group & Team: Office of the Lord Mayor
  • Location: Town Hall
  • Start Date: From immediate to 30 January 2026
  • Salary: $45.34 per hour (casual rate)
  • Number of positions required: 1
  • Hours per week: Full-time - 38 hours per week 
      • You are expected to commit to the designated period, as it includes specific project tasks and timelines.
 
Application Instructions
Applications will only be accepted from agencies under the Terms and Conditions of the Local Buy LB334 Recruitment: Temporary and Labour Hire Services Contract. Complete the application as follows:
  1. Personal Details section,
    • enter the candidate's FIRST and LASTNAME.  If Last Name is not available enter "Not available"
    • Enter YOUR contact details (email/phone) in 'Personal Details' (not the candidate's). 
  2. Overview: Make a general statement about the candidate's suitability and motivation for the role.
  3. Attachments: the candidate's resume and relevant qualifications. 
 
Privacy and Security Requirement
*To protect privacy and prevent fraud, do not upload or email personal documents such as Driver’s Licences, passports, or personal tax or superannuation details. Instead, declare that your candidate has the required documents. We will verify the originals in person on their first day before they can commence work. 
 
Please contact recruitment@hobartcity.com.au for further information.
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Privacy Acknowledgment

Collection of Personal Information
Hobart City Council is collecting personal information from you as part of the recruitment and selection process. Council recognises the importance of privacy and is committed to ensuring the privacy of your personal information collected and/or received by us.
 
Council's recruitment applications are hosted by external service providers who also recognise the importance of privacy. By proceeding with your application, you acknowledge that your personal information will be hosted by these external service providers until such time as you elect not to have your information stored on these external hosted sites.

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