Senior Administrative Officer - Work Health and Safety (5607)

Unit: People & Culture
Division: City Enablers
Location: Town Hall 
Employment status: Permanent Full-time
Classification: Municipal Officer Level 2
Agreement: Hobart City Council Enterprise Agreement 2021
Salary range: $70,381 to $83,236 per annum + 12.5% superannuation. 

• Ongoing, full-time role with opportunities for development and progression.
• Flexible working arrangements of a 9-day fortnight.
• Friendly and people-oriented team environment.

About the role

This role contributes to the success of the City by providing effective and timely administrative and clerical services and support for the efficient operation of the Unit. 

Role accountabilities include supporting the work being undertaken by the Principal WHS, the Senior Advisor WHS and the WHS Advisors with administrative and other, related support including:

• The oversight of all incoming accident and incident reports, entering them into the WHS Management system and maintaining oversight of the close-out of non-conformances.
• Prepare and distribute monthly WHS performance reports (the WHS dashboard) and incident reports for Corporate and Divisions together with other ad-hoc reports as required.
• Maintain all documents relevant to emergency response including evacuation plans, checklists, warden duties and list of wardens and schedule emergency evacuation drills for Council workplaces.
• Maintain oversight of the First Aid system, the first aiders and the restocking of supplies.
• Maintain oversight of the Hive and the preparation of any Safety Alerts or other news worthy issues that should be communicated to stakeholders over time.
• Engage with any other project that arises within the team that requires administrative attention, support or related work.

Learn more about the role in the position description: Senior Administrative Officer WHS Position Description

About you

The preferred applicant will have a Certificate IV in Business or equivalent and experience in the provision of effective administrative and clerical support. A Certificate IV in WHS and experience in work health and safety will be highly regarded. They will also be proficient in high-level communication, have efficient time management, and strong analytical problem-solving skills. 

You will have a can do attitude and want to work in a friendly team environment. If you have great attention to detail and thrive in a high volume work environment, then this may be the role for you. 

About us

The City of Hobart offers something for everyone, with connections between nature, history, culture, businesses and each other. We are proud to provide a range of services and facilities that support the wellbeing, safety and participation of the community as well as continuously look to improve and embrace new approaches to achieve better outcomes for all. With an industrious and diversified economy, wherever your skills, talents and passions lie, we can offer you the opportunity to have a rewarding career with ongoing learning and development opportunities.

We recognise contributions to our workforce and offer:

• Above Award wages and Employer Superannuation at 12.5% with salary sacrifice options.
• Flexible work arrangements including the option to apply for a nine-day fortnight.
• A wide range of paid leave entitlements.
• Health and Wellness programs, including onsite gyms.
• Discounted membership at Hobart Aquatic Centre.
• Ability to purchase additional leave after 12 months of service.
• An Employee Assistance Program that offers onsite visits.
• Corporate Health Plan discounts with BUPA, St. Lukes and Medibank.

Learn more about what the City of Hobart can offer you.

The City of Hobart is committed to building an inclusive community and workplace. As an equal opportunity employer, we encourage applications from people of all backgrounds, abilities, ages and identities.

City of Hobart has a strong commitment to health and safety. Appointment will be subject to satisfactory pre-employment background checks. These will include reference checks, National Police History record check, and Medical Assessment including drug and alcohol testing.

Learn more about our vision, mission and values.

How to apply

If you require any further information specific to this role please contact Andy Haydon, Principal Work Health and Safety, on 03 62382513 or email andrew.haydon@hobartcity.com.au.

All applications must be made in the online portal, and you can save your application as you progress through the stages until you submit your final application. If you have any issues with submitting your application, please email details of the issue to recruitment@hobartcity.com.au. Please note that we do not accept applications after the position has closed so if you have issues submitting your application, please contact us prior to the closing time.

Before you begin

You will need to read the position description prior to commencing your application as you will be required to address the key duties, skills and knowledge for this role in 600 words or less.

Please ensure you have copies of your resume, qualification/s, and your Driver Licence ready to attach at the end of your application.

Selection process

Candidates are initially selected for interview based on the details provided in their application.

The City of Hobart assesses all applications based on merit.

Positions are filled, based on how well the successful candidate meets the requirements of the position.

Learn more about the selection process on our website.

Applications close 11:59 pm Monday 20 May 2024 (AEDT).